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- A Principal Investigator (PI) must provide appropriate funding and approve of the expenses prior to making any travel arrangements.
- Use Concur or Fox World Travel to book your airfare and make your travel plans. Fox World Travel is our UW contracted for travel agency:
- https://businessservices.wisc.edu/travel-reimbursement/planning-a-trip/
Please Note: Legal names are being pulled from Workday into Concur. Please make sure your name in Workday matches your name on your legal ID. To update your name in Workday, follow the instructions here: https://www.wisconsin.edu/travel/2025/07/21/important-information-workday-legal-name-used-for-airline-tickets/
- https://businessservices.wisc.edu/travel-reimbursement/planning-a-trip/
- If you are renting a car or driving your personal vehicle and want to be reimbursed for mileage, you must apply to become an Authorized Driver:
https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorizeddriver - Learn about UW Travel Policies. For example, receipts are not required for meals; however, a detailed receipt is required for a hotel stay or car rental. Students must be presenting co-authored research when attending a conference, in order to submit an expense report or have a UW PCard pay for their travel expenses.
- Submit an Expense Report within 90 days of returning from your trip. Expense reports are now being done in Workday.
Traveling for UW and WIDmcraft2026-09-24T12:51:44-05:00
