Before Purchase
UW-Madison has purchasing policies in place to ensure that all purchases are cost effective and tax exempt. A person should not buy things at a store and then plan to be reimbursed. Ask first before making purchases and refer to information below to ensure that you can be reimbursed.
Please contact WID Admin for all your travel questions before you book anything. Travel policies change frequently.
Additional Guidance
The Division of Business Services website details how to buy products and services within ShopUW+ as well as when it is allowable to purchase outside of ShopUW+.
Note: Any purchase over $5,000 must be made through ShopUW+. If your purchase is over $50,000, please contact Michelle Breuer.
FAST Purchases
FAST is WID’s Financial Administrative Services Ticket system. This is the easiest way to get started with WID Purchases. If you have a one-time purchase, use this system.
ShopUW+ Purchases
Most purchases can be made in ShopUW+. If you will be making multiple, ongoing purchases, contact Michelle Breuer or Sheila O’Brien
Frequently Asked Purchasing Questions
Visit the WIDkipedia page for the Discovery Catering Policy. This includes how to determine if you are required to use Steenbock’s catering for your event.
When you need to order a new computer, download and fill out: Discovery Computer Request. Once complete, either use the submit button within the PDF or email the form to fast@wid.wisc.edu.
The university has developed a policy library for all university-wide policies.
The WID admin team can help navigate UW policies:
Purchasing – Michelle Breuer
Travel and reimbursement – To Be Determined Financial Specialist, contact Michelle or Sheila
Grant proposals and administration – Jay Krafft and Kelly Anderson
Human resources, payroll, and benefits – Johnny Wertz
Other – Sheila O’Brien
Packages for WID should be addressed to 330 N Orchard St. All deliveries must go to the Loading Dock behind Morgridge Hall. Items cannot be delivered, held, or picked up at the Discovery Welcome Desk.
- Location: Johnson St side of Morgridge Hall, 1262 W Johnson St.
- Hours: Monday – Friday, 7:30am – 3:30pm
- Contact: Louis Allan, louis.allan@wisc.edu
Click here for a document that you can share with vendors or suppliers.
