Traveling for UW and WID
Pre-Approval
Get Principal Investigator (PI) approval and funding confirmation before booking any travel.
Student Travel
Students must be presenting co-authored research to submit an expense report or use a UW PCard for conference travel.
Verify that your legal name in Workday matches your official photo ID before booking flights.
Book airfare and travel through Concur or Fox World Travel, the UW contracted travel agency.
If you travel using federal funds, flights must comply with the Fly America Act.
CISI International Medical, Travel, & Security Insurance coverage is required for most travel outside of the Fifty States.
Apply to become an Authorized Driver before driving a personal or rental vehicle for reimbursement.
Address
Travel Reimbursement
Deadline
Submit expense reports within 90 days of returning from the trip.
Receipts
Detailed receipts are required for hotel stays and car rentals, but not for meals.
Travel Links
Concur
Fox World Travel
Air Travel Policy for UW
Combining Business and Personal Travel
CISI Insurance for International Travel
