WID Access allows PIs, Lab Managers, and Admin staff to control who has access to WID’s IT and building resources. Use it to add, modify, and remove access for lab members, affiliates, and visitors. Contact Em to add or modify permissions or views within WID Access.

WID Access URL: https://access.wid.wisc.edu

WID Access Prerequisites

All UW and WID IT and Discovery Building access require an active UW NetID. If the person you are adding access for does not have an active NetID, the following self-service links may also be helpful for them:

If they are new to the UW or a Non-UW Affiliate, contact WID HR.

All secured UW–Madison spaces including the Discovery Building require an active Wiscard. Discovery Building access cannot be granted until a Wiscard has been activated. Access is automatically revoked upon graduation or the completion of UW employment. Once OHR determines that a Wiscard is closed, WID cannot independently reactivate access.

WID Access Requests

All access requests can being with the navigation link “Start Request”. This page requires a UW NetID. After submitting a NetID, the “Submit Request” page will display UW–Madison Information and WID Information as available. Always double check that the displayed information correlates to correct person.

If someone is currently in a group you manage, you will be able to navigate to the “Submit Request” page from your group’s page without entering a NetID.

Note: Each person can update their own First Name, Last Name, and Email using https://profile.wisc.edu/. This can change the CAPITALIZATION, Name in Use (Preferred Name), and preferred email address. The WID Access program will find updates periodically.

See https://widkipedia.wid.wisc.edu/faq-items/what-happens-to-my-access-when-i-leave/ for more information on access when someone leaves UW–Madison.

Add or Update

To add new access, modify exiting access, extend access after graduation, or partially remove access, select this option.

Access Types:

  • Discovery Building Access: Requires a current, active Wiscard. To limit access to “Building Hours” (M-F 7a-8p, Sat 9a-8p) or add access beyond your group default, list it in Building Access Notes
  • Discovery Building Workspace: All cubicles and offices within WID are assigned by WID Admin and require Discovery Building Access.
  • WID IT Access: Required for accessing all WID data storage, compute resources, printing, Wi-fi, the WIDkipedia, and reimbursements.
  • WID Web Profile: Inclusion in https://wid.wisc.edu/people/
  • WID Payroll: Payroll is through WID HR
  • WIDite Status: WIDites are members of your lab. They are included in the All WID emails and invited to All Hands, seminars, symposia, and picnics.
  • Extend WID Access: If someone is leaving UW–Madison (e.g. graduating or completing their employment) and you need to extend their access (e.g. complete a paper), select this option. Include the circumstances and expected duration in the “Additional Information” field. You must provide a non-Wisc email address to extend access for anyone leaving the UW.

Closeout

When someone has completely left WID, select the Closeout action. By default, WID Admin will email all people marked for closeout to provide one week notice along with instructions.

View Requests

With the “View Requests” link in the navigation header, you can see the history and current status of any request you or your lab have submitted. If the request is not complete, you can add a question or comment.

Group Management

For each group you manage, you can see the group’s members and DataVault Projects. Start at the “My Groups” link in the navigation header. Contact Em to add or remove group administrators. New DataVault projects and quota modifications are still handled by https://datastorage.discovery.wisc.edu/.

WID Access Administration Documentation

Developer documentation for each site within UW–Madison’s instance of BettyBlocks must be available online. The documentation for WID Access is available within the WID Admin shared drive in Z:\IT\WID Access.